SCC Facilities Rental Form – Partners Venue FeaturesSteamboat Christian Center Auditorium: • 380 seat capacity Provided free of charge: • Free wifi • Restrooms • Projection screens (by request only - only run by our iMac – flash drive media accepted) • Sound & Stage Lighting system (by request only – sound/lighting tech fee required) • Podium • Large Foyer • 8’ Tables Family Life Center: • 350 seat capacity • 240 at round tables capacity Provided free of charge • 30 (5' diameter round) tables • 6 (8 ft rectangle) tables • 250 black folding chairs • Free wifi • Restrooms • 3 Projection screens (by request only - only run by our iMac – flash drive media accepted) • Sound & Stage Lighting system (by request only – sound/lighting tech fee required) • Large foyer • Basketball hoop • Games: 9 square, Ping Pong, Air Hockey table (additional fee required) Kitchen (in the Family Life Center): The following items are included with rental of the kitchen: • Two Refrigerators • Two ovens & one range • Large rinsing sink, smaller regular sink • High speed Dishwasher (3 minutes) • Serving Window • Dish rinsing window • Private entry Upper Lounge: • 25 seat capacity in couches and chairs • TV with dvd player Rental FeesDeposit:* $150 (no alcohol) or $500 (serving alcohol) Facility Fees: • Auditorium (380 capacity): $500 • Family Life Center (350 capacity): $500 • FLC Kitchen (additional): $100 • Upper Lounge (25 capacity): $100 Services Fees: • A/V Tech (required if using SCC’s equipment): $25/hr • Musician (by request): $50/hr • Games in Family Life Center (by request): $25/hr • Custodial Fees*: $25/hr if needed *Custodial fees, if necessary, will be subtracted from the deposit following the event, and remaining deposit will be refunded within one week from event. Payment Deadlines & Info: Deposit is due within five days of approval of booking. If paid with a check or cash your money will be deposited and processed for refund after your event barring any additional charges incurred. Returned checks shall be subject to a service charge of $50 per item. To guarantee your reservation, submit the contract (this agreement), proof of insurance (if open to the public), make deposit within five days of approval, and make payment of fees within 15 days prior to event. Reservations made within 15 days of the date of use must be paid in full immediately. About YouName First Last Group Representing Email PhoneAddress* Street Address City State / Province / Region ZIP / Postal Code About Your EventEvent Date* MM slash DD slash YYYY Requested Start Time* : Hours Minutes AM PM Requested End Time* : Hours Minutes AM PM Requested Setup Time* : Hours Minutes AM PM Event Description*Number of Expected Attendees*1-1515-3030-7575+Age Group*ChildrenJr/Sr High StudentsOver 18Rules & Care of FacilityFacilities Agreement Authority Steamboat Christian Center is the final authority on whether a person or group is permitted to use the church’s facilities and resources. Please see the Statement of Faith for further info.* General Rules Rentor agrees that facility and equipment shall be used solely and exclusively for the stated purpose. All Fire Department regulations will be strictly observed. There will be no smoking or drugs permitted on church property. Care of Facilities All facilities, grounds, and equipment must be returned in as good condition as when rented. Rentor agrees to pay all cost for cleanup, repair or replacement of damaged facilities, grounds or equipment. Failure of Rentor to maintain premises or equipment in acceptable condition or to abide by the terms or conditions of this agreement may result in forfeiture of deposit, additional charges being incurred, or in termination of this agreement upon written notice by Steamboat Christian Center Destruction of Facilities In the event the premises shall be damaged by fire or other casualty during the term of this rental agreement, and the premises are rendered untenantable, either Rentor or SCC may cancel this agreement by written notice delivered to the other. On cancellation, rent shall be paid only to the date of the fire or casualty. Rentor in possession of the premises shall be held harmless by SCC for damages to the rented premises occasioned by the fire or casualty, except as may be the result of the acts or conduct of Rentor, his or her licensees, or invitees. Responsibility of Persons Rentor assumes full responsibility for the acts or omissions of all persons associated for removing trespassers from facility during the time of its use and shall promptly inform Steamboat Christian Center of such action. Nondiscrimination Rentor shall not unlawfully discriminate against any person in connection with the activity for which the facility or equipment is used. Insurance A Certificate of Insurance is required if an event is open to the public, or proof thereof, for $1,000,000 of general liability coverage with the Steamboat Christian Center named as additional insured, shall be provided by the undersigned. This can be faxed to 970-879-8851. This Certificate may be obtained by calling the agency that provides your property casualty or homeowners insurance. Kitchen Usage You must supply your own linens, tableware, glassware, flatware, pots and pans, and special equipment for the purpose of food and beverage preparation and service. Clean Up It is the responsibility of the renter to leave the facilities in a clean and orderly condition. Cleaning materials and supplies are provided in the Janitorial Closets. Please do only the following: • Wash all dishes • Wipe counters with hot soapy water • Wipe chairs & tables with hot water • Put chairs and furniture back in its places • Empty all trash receptacles, deposit trash into outside dumpster, reline all trash cans • Sweep all floors *Custodial fees, if necessary, will be subtracted from the deposit following the event, and remaining deposit will be refunded within one week from event. Alcohol Usage Alcohol may be served (only beer and wine) with permission and only through an approved caterer with liquor license. Alcoholic beverages are NOT permitted outside of the Family Life Center or Auditorium. Non-Profit Organizations Non-Profits may sell alcoholic beverages with a pre-approved Special Events Permit & Liquor License. This Permit will take up to 30 days to obtain. The City Clerk’s office must be contacted regarding this Special Event Permit, at (970) 879-2060, ext. 248. A Certificate of Insurance is required if the event is open to the public and alcohol is being served, or proof thereof, for $1,000,000 of general liability coverage for the Steamboat Christian Center.AgreementIn consideration of use of the Family Life Center 821 Dougherty Rd., facility of the Steamboat Christian Center, the undersigned hereby agrees to the following: 1. Release of Liability (please initial): The undersigned indemnifies and holds harmless the Steamboat Christian Center (SCC) and its officers, agents and employees from any and all liability, damages, loss, cost and expenses on account of any claim, suit or action made or brought against SCC, its officers, agents, or employees for the death of or injury to persons or destruction of property arising out of or claimed to arise out of the use of the facilities of the SCC pursuant to this Facility Use Agreement.* 2. Timing of Event (please initial): The undersigned must allow adequate set-up and clean-up time when scheduling the Family Life Center. The undersigned must pay for time reserved. No refunds due to partial use of reserved time. Time not reserved may be booked for another user. The undersigned agrees to vacate the premises at the agreed-upon time and also understands that they cannot occupy the facility prior to or after their contracted time. Setup for event is day-of only unless otherwise approved. Failure to comply may result in additional fees.* 3. Payment Agreement (please initial): Deposit is due within five days of approval of booking. If paid with a check or cash your money will be deposited and processed for refund after your event barring any additional charges incurred. Returned checks shall be subject to a service charge of $50 per item. To guarantee your reservation, submit the contract (this agreement), make deposit within five days of approval, and make payment of fees within 15 days prior to event. Reservations made within 15 days of the date of use must be paid in full immediately.* 4. Cancellation (please initial): Request for cancellation of this agreement must be received 2 weeks prior to event date. Notification not meeting this requirement will result in loss of deposit.* 5. Permission to Serve Alcohol (please initial): The City Clerk's office must be contacted at (970) 879-2060, ext. 248; after review of the request for the serving of alcohol beverages, the City Clerk will recommend approval or disapproval of the request to the City Manager via a written memorandum. User will receive approval in written form from the City Clerk’s office. 1. If the undersigned represents a Non-Profit Organization, the serving of alcoholic beverages to the public, must be pre-approved via a Special Events Permit. This Permit may take up to 30 days to obtain. 2. If the undersigned represents the General Public or a Commercial Organization, the serving of alcoholic beverages is allowed without a Special Events Permit, provided that the event is by invitation only, not open to the public, no public advertising and no money is involved (no cash bars and the cost of the alcohol cannot be hidden in an entry fee). 3. Alcoholic beverages are NOT permitted outside of the Community Center.* 6. A Certificate of Insurance... (please initial): or proof thereof, for $1,000,000 of general liability coverage with the Steamboat Christian Center as a named additional insured, shall be provided by the undersigned if event is open to the public (or not by invitation only).* 7. Security (please initial): Security of the facilities at SCC is the undersigned's responsibility during the scheduled time. The undersigned must lock the facility (doors & windows) when leaving. Failure to do so may result in additional fees.* 8. Cleaning (please initial): Cleaning materials and supplies are provided in the janitorial closet. Return all furniture to original location. Empty all trash receptacles and deposit trash into outside dumpsters. Dry mop all wood floors. Vacuum carpeted areas. Clean up spills as soon as possible. Clean restroom fixtures, sinks, counters and floors. Clean kitchen appliances, sinks, counters and floors. Wipe down tables, chairs, counters with hot, soapy water. Custodial fees, if necessary, will be subtracted from the deposit following the event ($25/hr), and remaining deposit will be refunded within one week from event. It is the responsibility of the renter to remove any and all event items from the refrigerator, kitchen and rented room by the end of the reservation time. No items are to be left in the building nor outside by the dumpsters. Unused food items will be disposed of by the renter. Damages are the responsibility of the undersigned.* 9. Food Concessions (please initial): The sale or distribution to the public of food or concession items must be pre-approved by obtaining a Special Activity Permit from the City and/or a letter of support from Routt County Environmental Health (870-5588).* 10. Capacity (please initial): The undersigned agrees to not exceed the maximum person capacities as determined by building code of 400.* 11. Unforeseen Circumstances (please initial): In the event of mechanical failure or other unforeseen occurrences that render the fulfillment of this agreement by the Steamboat Christian Center impossible or impractical, this agreement shall be terminated or suspended at SCC’s option, and the undersigned waives any claim for damage or compensation should this agreement be terminated. In the event of an emergency, please contact us at 804-543-1157.* 12. Laws (please initial): The undersigned agrees to follow all federal, state and local laws on premises and in regards to this rental.* 13. Dogs (please initial): are not allowed in the building with the exception of service animals* 14. You Agree (please initial): By providing us with your landline or cell phone number(s), you give express authorization to contact you at those numbers, as well as authorize such contact by our agents and assigns. This express authorization also applies to any landline or cell phone number(s) you may acquire in the future. We may also contact you by sending text messages or emails, using any e-mail address you provide to us. Methods of contact may include using prerecorded/artificial voice messages and/or use of an automatic dialing device, as applicable. local laws on premises and in regards to this rental.* I/We Agree to the Following:Deposit* No Alcohol Served: $150 Alcohol Served: $500 Requested Venue:*AuditoriumFamily Life CenterUpper LoungeKitchen (add on) Yes No Extra Services: AV/Tech N/A 1 hour 2 hours 3 hours 4 hours Extra Services: Musician N/A 1 hour 2 hours 3 hours Extra Services: Games in FLC N/A 1 hour 2 hours 3 hours Agreement Total: $0.00 SCC's Statement of FaithSteamboat Christian Center’s facilities and resources were provided through God’s benevolence and by the sacrificial generosity of church attenders and members. The church desires that its facilities be used for the fellowship of its attendees and always to God’s glory. Although the facilities are not generally available for public use, they are occasionally made available to approved non-attenders and groups as a desire to reach and connect with our community. However, use of facilities and resources will not be permitted to persons or groups holding, advancing, or advocating beliefs, or advancing, advocating, or engaging in practices that conflict with the church’s faith or moral teachings, which are summarized in, among other places, the church’s constitution and bylaws or that are perceived to be in conflict with Biblical principles. Nor may facilities be used for activities that contradict, or are deemed by the church as inconsistent with, or contrary to the church’s faith or moral teachings. The Steamboat Christian Center’s Deacon Board is the final decision-makers on whether a person or group is permitted to use church facilities and resources. This restricted facilities use policy is necessary for at least two important reasons. First, the church may not in good conscience knowingly cooperate in activities or beliefs that are contrary to its faith. Allowing its facilities and resources to be used for purposes that contradict the church’s beliefs would be material cooperation with that activity, and would be a grave violation of the church’s faith and religious practice and the church’s First Amendment rights to the Constitution of the United States. See 2 Corinthians 6:14; 1 Thessalonians 5:22. Second, it is very important to the church that it presents a consistent message to the community, which the church staff and members conscientiously maintain as part of their witness to the Gospel of Jesus Christ. To allow facilities to be used by groups or persons who express beliefs or engage in practices contrary to the church’s faith and Biblical principles would have a negative impact on the message that the church strives to promote. Therefore, in no event shall persons or groups who hold, advance, or advocate beliefs, or advance, advocate, or engage in practices that contradict the church’s faith and Biblical principles use any church facilities and/or resources. Nor may church facilities and resources be used in any way that contradicts the church’s faith as expressed in its Constitution and Bylaws. This policy applies to all church facilities and resources, regardless of location(s), because the church sees all of its property as holy and set apart to worship God. See Colossians 3:17. Signature* This serves as your official signature for this agreement. PhoneThis field is for validation purposes and should be left unchanged. Address: 821 Dougherty Road Steamboat Springs, CO 80487 Phone: 970.879.0063 Fax: 970.879.0112 Email: diane@steamboatchristian.com
